Ongoing Compliance
The recurring filings every entity owes — by entity type and by cadence. The calendar that keeps you in good standing.
Pixelbase Auto-Compliance handles all of this.
Annual reports filed in every state, franchise taxes paid, BOIR updates submitted, payroll filings on schedule, sales tax returns, registered agent kept active. Every deadline tracked, every filing submitted, every confirmation stored — automatically.
Enable Auto-ComplianceOngoing compliance is a calendar problem more than a paperwork problem. The filings themselves are mostly routine — what breaks businesses is missing deadlines. Set up reliable reminders + automation and this becomes a non-issue.
The full calendar of filings
What every business owner is potentially on the hook for. Not all apply to every entity — see the "Who owes" column.
What each entity type actually owes
The minimum set of recurring filings for the four common structures.
Single-member LLC
- State annual report + franchise tax
- BOIR (if applicable)
- Schedule C with personal 1040
- Quarterly estimated taxes
- Registered agent renewal
Multi-member LLC (partnership)
- All of the above, plus...
- Form 1065 + K-1s to each member by March 15
- State partnership return in most states
S-Corp (LLC or Corp election)
- All of base LLC/Corp filings, plus...
- Form 1120-S + K-1s by March 15
- Quarterly 941 + annual 940 for owner payroll
- State payroll filings
C-Corporation
- State annual report + franchise tax
- BOIR (if applicable)
- Form 1120 by April 15 (with payroll if any)
- State corporate return
- Board minutes + annual shareholder meetings
What happens when you miss a filing
Consequences compound fast
- Late fees + interest — typically 5%–25% of any tax owed, plus monthly compounding.
- Loss of good standing— banks freeze accounts, partners can't close deals, you can't sue on contracts.
- Administrative dissolution — after enough missed filings, the state can shut down your entity.
- Personal liability exposure — if your LLC dissolves, the corporate veil disappears and your personal assets are fair game.
- BOIR penalties — up to $500/day, $10K in criminal fines, and prison time for willful non-compliance.
- Payroll trust-fund recovery penalty — failing to remit withheld payroll taxes = 100% personal liability of the responsible person.
If you DIY, your minimum calendar
- January 15: Q4 estimated taxes
- January 31: Form 940, W-2s, W-3, 1099-NECs
- March 15: S-Corp 1120-S, Partnership 1065 + K-1s
- April 15: Personal 1040, C-Corp 1120, Q1 estimated taxes
- April 30, July 31, October 31: Quarterly 941 + state payroll
- June 15: Q2 estimated taxes
- September 15: Q3 estimated taxes, extended S-Corp/Partnership returns
- State-specific: Annual report + franchise tax deadlines (varies)
Set it once. Forget it forever.
Auto-Compliance tracks every deadline across every state, files on time, and notifies you when something is done. No spreadsheets, no calendar reminders, no surprises.